Computers are now becoming more of a necessity than a luxury when it comes to business processing. In most cases, the use of a computer can make business processes quick and accurate. Just compare manual filing of records to inputting of data into a computer. The time it takes to enter, search and edit records is significantly shorter if you use computer systems.
I guess the first question you should ask is, “Do you really need computers in your office?” If your business or company keeps records of sales, customer information, products and services catalogues and such, you’ll most likely need one. I’m pretty sure that in most companies, there are feasibility studies when it comes to the business processes and what supplies are needed to run the line of business. If you have decided to buy computers for company use, you should consider what you’re going to use it for to be able to determine what computer specification to purchase.
In my experience, companies use 2 kinds of applications. They are the commercial and the custom applications. Commercial applications are those that are available for public use such as word processors, antivirus software and graphics editing programs. And the next one would be custom applications which are programs that are solely developed and intended for the use of a specific company for a specific line of business.
If you have a significantly big company or even if you have a multinational company, it is beneficial to have network interconnectivity between the computers in your office. You don’t have worry about the PCs though as most, if not all, motherboards have network adapters built into them. All you need to have are efficient network and data lines for communication which includes the hardware (routers, hubs and such). Just make sure that you have good network security to protect the integrity of your files.
Providing internet access to your employees can be both beneficial and dangerous. It becomes very beneficial since you can find lots of information on the net. You can also allow certain websites such as dictionaries and encyclopedias. But when we talk about the internet, there’s always an issue with security. Your company computers will be susceptible to viruses, worms, Trojans, spyware, hacks and they are very dangerous especially if you have sensitive data on your systems such as customer records and such. So make sure to think really hard about allowing employees to access the internet.
When considering a PC for company use, you must be able to set some ground rules for your employees. PC games should not be allowed. Therefore, you need not invest on expensive video cards. Onboard graphics adapters are usually sufficient for office use. You must not allow your employees to install their own software. This may significantly affect the computer’s performance and there’s the probability of computer virus infection. Also, you need not install big hard drives and optical drives such as DVD-ROM drives because they are usually not needed.
With all those in mind, let’s try to come up with an ideal computer specification. Now, not all companies use the same software. Some use simple applications and some even use graphics intensive video editing software. But if you’re just going to use computers for data processing, you don’t need the latest Intel i7 processor or an AMD Phenom X4. Dual-cores are ideal since they are in the mainstream market and are not that expensive. The computer memory also plays a vital role. You need your systems and applications to run at optimal speeds especially if the PCs are to be used during client-customer interactions such as customer service. Having more memory lessens the risk of your PC slowing down. 2 Gigabytes should be enough. As for your computer power supply unit, you need not worry. Since you won’t be using powerful video cards and quad-core processors, generic power supplies are more than enough.
If you are planning to keep the computers for a long time, it is also advisable to buy a slightly more powerful computer than the actual hardware requirements. You might need that extra processing power or a bigger memory if you need to install applications in the future especially if your systems are constantly updated or if new programs are occasionally developed. Plus, you don’t need to shell our more money for an upgrade since you already have a good computer.
Unlike playing games and intensive computing where you need to buy the most powerful hardware if you want your computer to perform according to how you like it, buying computers for business use needs the lowest possible hardware configuration without compromising performance. Just remember to consider the cost and the feasibility of using computers for your company. It doesn’t have to be powerful but with proper maintenance and care, your company computers can last for years.