Raising money with fundraisers for your school activity such as football, band, cheerleading, etc. can be a major headache. It’s time consuming, labor intensive, and you never know if you will even get any money out of it. Here’s an idea that can help your program raise hundreds if not thousands that’s not difficult, that does not take much time, and will help your program a lot financially and it’s donations.
So how do you start? Here are the set of steps to running a successful donation fundraiser:
1.) Make the donation letter – All you have to do is get 8.5 X 11 sheets of paper and make 4 sections. Each section will be a letter. Explain your purpose, have a place for the individual team members name, have a place for slots with different donations numbers (i.e. _$10, _$20, _$30,_$50, _Other) to help them determine a donation amount, place a date when you need the money by, place check payable to information on it, and finish with a mailing address that they need to send payment to.
2.) Cut them out – Once the sheets are complete, then cut out each quadrant. Just double-check to make sure that the donation letters are legible and that they will fit inside the envelopes.
3.) Seal the envelopes – Take them to practice and have the team place the donation letters inside and seal the envelopes.
4.) Send them -Have each member bring stamps so that you can mail them all together. Don’t have each person mail their own individually, because chances are they will not mail them.
5.) Receive them – After you mailed you letters, you can expect to see the donation letters come back to you in the mail. Keep track of them and give each of the letters back to those people who mailed them out.
6.) Document the totals – Make sure you document all of the totals on a spreadsheet. This will allow you to put money toward different individuals and in some cases you can see who took a bigger involvement in the fundraiser.
7.) Send out “Thank You” letters – After handing them back to the individual team members, make sure they send out Thank You letters to the donors. This way you can hope to get another donation next year.
This is an easy fundraiser that does not take much time, or involve any face time with your donors. Just let the letters do the talking and watch the money roll in.