With school in session for nearly a month now in Phoenix, I’ve had plenty of parents asking me questions about PowerPoint. Schools in the Phoenix area use PowerPoint and many require the students to use PowerPoint for homework and presentations.
To help parents, I’m going to provide more PowerPoint shortcuts.
NOTE: Be sure and check out my first article “7 PowerPoint presentation keyboard shortcuts.”
To begin a presentation, press the F5 key. This will begin the presentation on the first slide. When using the “slide presentation” shortcut button on the lower right portion of the screen, the slideshow begins on the slide that is currently selected.
If in the middle of the presentation you need to restart for any reason, press and hold the left and right mouse buttons for 2-3 seconds.
Right-click brings up the shortcut menu. On the shortcut menu, there are many selections to help during the presentation such as pointer and arrow options.
CTRL + P turns the mouse into a Pen.
With the mouse set to “Pen,” simply write on the screen. Circle items of importance or write additional information you may want to stress to the audience.
CTRL + E turns the mouse into an Eraser.
When the mouse is an “Eraser,” simply click on any item you have drawn and it will erase that item.
Right-click, hover to “Pointer Options,” and select “Erase All Ink on Slides” to erase all pen markings you have made on the current slide.
Another option is to simply press the letter “E” to erase all ink on the slide.
CTRL + A turns the mouse back into an Arrow.
Once you have made markings on the screen with the pen, PowerPoint prompts to ask if you would like to “Keep” or “Discard” ink annotations. Once “Keep” is selected, the pen markings now become part of the presentation. These annotations can no longer be “Erased” while in the slideshow view. The annotations are now “graphics” and may be erased by selecting and pressing the “Delete” key while in the slide view.
And last, but certainly not least, press the F1 key during a presentation to bring up a list of shortcuts available.
The more PowerPoint shortcuts you know, the easier you can maneuver around the presentation. And, the smarter you will look to your student/child.