Outlook Meeting Requests are a helpful way to keep organized, for the requester and the attendees alike.
There are some options when it comes to Meeting Requests.
For users that may not be familiar with Meeting Requests, simply create a Calendar Appointment and click on the “Invite Attendees” button on the toolbar. The Calendar Appointment turns into an e-mail and all you need to do is type in the e-mail address for people whom you want to attend. Once you’ve typed the names, simply click on the “Send” button as you would with an e-mail.
Attendees receive the invitation as an e-mail and have the option of accepting or declining. The organizer then receives notifications of all attendees responses.
The default setting is to delete the e-mail once the attendee has responded. If the person accepts the invitation, the appointment is placed on their calendar and the e-mail is deleted. If the person declines the invitation, the appointment is deleted from their calendar and the e-mail is deleted. If the person simply deletes the e-mail and does not select one of the responses, the e-mail is deleted but the appointment is placed on their calendar.
However, if you prefer to keep the e-mail in your Inbox, you may change the default option.
To change the Outlook Meeting Request options, follow these steps:
Click on “Tools” and select “Options.”
Click on the “Email Options” button and then select “Advanced Options.” See slideshow below for screen shots.
In the “Advanced Options” window, uncheck the “Delete meeting request from Inbox when responding” option.
Click “OK” on all windows to save the changes and exit the “Options” windows.
Now once you have responded to Outlook Meeting Requests, the e-mail will remain in your Inbox.
It’s your preference, set Outlook to work for you.