Some wonder why professionalism is needed in writing emails, and others wonder how it can even be a question to begin with. After all, are not all people striving to present themselves in the best way possible? Yet just as plainly obvious with the shortcuts human beings use to communicate ideas in other mediums like text and instant messaging, so too is email not immune to the deterioration of de facto language standards across culture.
Fortunately, many professionals still remain in the world, whether in business or at home, and earnestly try to form a quality presentation in every digital message. Even if some may still persist to wonder why they bother, these scribes know well why professionalism is needed in writing emails.
It may seem brutally simple, but there the reason is: Your reputation is enhanced more by sounding professional than it is by sounding ignorant. This is especially of paramount importance in the corporate world, where communication strictures are more common and more necessary, and where sounding sloppy and uninformed can cost a deal, a connection, a good, a service, or have other consequences. Just as your outfit affects how others perceive you and is often a genuine reflection of who you are, so too does a clear portrayal explain why professionalism is needed in writing emails to avoid readers believing that you are a slouch, sloth, or moron.
Nowadays, there has definitely officially been a shift away from letters and into digital communications, including emails. It is not uncommon for even the most fastidiously professional of corporations to engage in electronic mail for official business, which makes it obvious why professionalism is needed in writing emails now: Emails have become just as “official” as any other form of communication, and are regarded as such by those who receive them.
As implied earlier, perhaps the most compelling reason why professionalism is needed in writing emails is just that there is not a valid reason to avoid trying for professionalism. To sound good is better than sounding bad, so why spend so much time and effort only to sound like a simpleton? Even those who believe that they can save time and energy by sticking to simpler, more informal words and constructions should keep in mind that being concise and communication an idea effectively is one opf the very foundations of professionalism, and thus time should not be a concern, because if an email has become too long or labor-intensive, than it is no longer professional.
Whether corporately or personally, people will continue using email for millions of messages every year, and will differ in their styles of communication therein. How they frame their message, though, will affect not only how their recipients view them, but how the benefits and consequences of such communication will play out. As digital conversations continue to become a part of our everyday life, it would be smart to keep in mind why professionalism is needed in writing emails.