If you find yourself typing the same information over and over, you may be interested in learning about AutoCorrect and AutoText.
For those of you that already know about AutoCorrect and AutoText, maybe this will start you thinking about using it differently.
AutoCorrect is made to correct typical typing errors. But, some people may not type the same as the “typical” typist and therefore, need different entries into AutoCorrect.
To setup specific AutoCorrect items, follow these steps:
Click on Tools | AutoCorrect Options.
Ensure you are on the “AutoCorrect” Tab and type the text you wish to be “corrected” in the “Replace” field and the text you wish it to be replaced with in the “With” field. (see picture to the left)
Click “Add” to add the entry into the AutoCorrect dictionary and click “OK” to save and close the window.
For example: Instead of using AutoCorrect for typing errors, I want my name to be replaced each time I type my initials. So, I type “DSM” in the “Replace” field and “Debbie McCusker” in the “With” field. Now, each time I type “DSM”, my full name will be replaced as soon as I either press the space or return keys.
AutoText is very similar to AutoCorrect, but here is an example of why you may use AutoText instead of AutoCorrect.
If your company has certain legal text that you must add to certain documents, you will benefit from AutoText.
Click on Insert | AutoText | AutoText… (note that the same window as above opens – this means you may also click on Tools | AutoCorrect and then click on the “AutoText” Tab). Using the Insert menu takes you directly to the AutoText Tab.
If you are adding lengthy text, it is a good idea to Copy the text prior to opening this window.
With the text on your clipboard, simply click CTRL + V to Paste the text into the “Enter AutoText entries here” field.
Click “Add” to add the text to the AutoText dictionary and click on “OK” to save and close the window.
When you are ready to use the AutoText, open the window and scroll through the list to your AutoText entry and click “Insert.”
There is a faster way, if you choose.
Highlight the text you wish to add.
Click on Insert | AutoText and choose “New.” Or, you may press ALT + F3.
A window will open asking you to name the AutoText entry. Type a name that will remind you of the text and press “OK.”
When you are ready to enter the text, click on Insert | AutoText and choose the text from the appropriate sub-menu.
Word AutoCorrect and AutoText can help speed up typing; just learn a few simple steps.