There are many communication mediums used by businesses today. Technology has made access to colleagues faster and easier. But, when it comes time to discuss an important decision, like resigning from your job, is it better to communicate the old-fashioned way? Here are some things to consider before you email your resignation to your boss.
Perhaps you are in a company or industry that has multiple locations, and you do not see your boss very often. Often, email is the only way to get in touch with your manager. In that case, it would not be unwise to send a resignation through email to your boss. However, if you decided to do this, it would be a good idea to explain in the email that you are willing to discuss the matter over the phone when he/she has a free minute.
The above example is dependent on a few things: the level of your position within the company and whether or not email is the main method of communication. The higher up the chain you are, the better it would be to resign in person or over the phone. This is because it will look more professional on your part to treat your resignation with the same responsibility that the company has provided you. Lower level positions usually experience a high turnover rate, and it can take very little time to replace the people who resign. The impact of a mid-level manager’s resignation can take a toll on the department and the company. And, if you are in that position and you need to find a similar job elsewhere, you’ll want to leave a good impression on the company that you are resigning from.
Another aspect to consider is how long you’ve been with the company. If it has been mere months since you started the job, an email resignation is acceptable, particularly if you do not plan on putting the job on your resume. Again, it goes back to how you want to be perceived and/or recommended by the company that you are leaving behind. If you have no need of a reference, feel free to email your resignation. But, if you’ve been with a company for a year or longer, a good rule of thumb would be to talk to your manager in person.
I was with my last company for over two years, and I resigned in person. But, I emailed my resignation letter to my boss after we had the discussion. The biggest problem with exclusively emailing a resignation is that you never really know if your manager got the message. It is always wise to follow up afterwards, or attempt to contact your boss ahead of time. As far as we’ve come in office protocol, you cannot leave a bad impression by facing your boss the old-fashioned way.