The Kansas Department of Revenue administers a state sales tax system. Businesses that sell products and services in Kansas must first register to get a Kansas sales tax permit (along with other business taxes and legal requirements). They then use sales tax returns from the Department of Revenue to collect and remit Kansas sales taxes to that department.
Before registering for Kansas business taxes, you will need to use the Secretary of State to register a business in some cases. Business entities that have to do a statewide registration of the business include corporations and limited liability companies and business trusts. Some partnership also have to file documents with this office. Look at the “Filings and Forms — Business Entities” page at kssos.org/forms/forms_results.asp?division=BS to get more information on the kinds of required filings with the Kansas Secretary of State.
You should always file the business entity first because you can then use the Kansas business name when filing for Kansas sales tax permits and other documents. This keeps all your paperwork in order.
Some business entities need a federal employer identification number. Examples include nonprofit organizations and any business that has employees. Check the information from the Internal Revenue Service on the IRS.gov website to see if you need this number (“EIN” number). There is a search feature that you can use to look for this information.
File with the Kansas Department of Revenue. Like many states, there is a combined Kansas business registration form that you can use to get a Kansas sales tax license and other permits for business tax, withholding of employee income tax, etc. You can get a paper “Kansas Business Tax Application” at ksrevenue.org/pdf/forms/cr16.pdf. Fill out and submit the form to get a Kansas sales tax permit and ID number. You may also file online at https://www.accesskansas.org/businesscenter/index.html.
Determine whether you must collect tax on your sales and, if so, the Kansas sales tax rate that applies to your sales. Get the local sales tax rate for Kansas locales by referring to the tax updates at ksrevenue.org/salesratechanges.htm. The “Sales(Retailers)” page will tell you which Kansas product and service transactions are subject to sales tax. View that page at ksrevenue.org/bustaxtypessales.htm.
Make sure you have segregated all of the sales taxes collected from your customers so that you can send the money to the Kansas Department of Revenue. As of 2010, Kansas has an online business tax payment system to use when remitting sales tax. Visit KSRevenue.org/eservices.htm to create an account and submit your taxes. Of course, this takes the place of paper Kansas sales tax return forms. Ensure that you pay on time to avoid penalties or other legal issues with the Department of Revenue.
Kansas Sales Tax Information