Moving to a new house is one the most onerous tasks I can imagine, but moving offices at work is almost as bad. Although you generally have fewer possessions to move at work, there are other issues like (1) access to support staff, (2) computer hook-ups, and (3) the awkwardness of working without an office for a time that make an office move a horrendous chore. Here are three ways to make the task a little easier:
1. Plan and strategize. You would never move houses without some kind of advance strategy, but you might try to move offices without a plan. Like a house move, an office move goes better if you have a strategy. Know where your office furniture will end up before you make the move. Know which items need to be moved first to minimize the interruption to your work schedule. And make sure anyone helping (e.g., office movers) are in on the plan.
2. Solve IT problems before the move. Planning will not solve all of your problems. You also need other people to help you out. Chief among the needed helpers are the members of your local IT staff. When you move into your new office, you want to have network access ready and waiting. Well in advance of your office move, you need to make sure the IT staff is on board and will have things in place for you.
3. Clear your schedule. If you do not take proactive steps to clear your schedule on move day, I can just about guarantee that something urgent will come up as you’re walking down the hallway with a box full of office supplies. You don’t want to get caught mid-move with a crisis. So let everyone know when the office move will occur. People outside of your organization don’t need to know that you are moving to the corner office – just let them know that you are unavailable for a day or two.
The bottom line is this: You can avoid headaches by treating your office move like the serious event that it is. Plan, solve problems, and free your schedule to make the move as easy as possible.