PowerPoint is a useful and professional presentation software used by millions. Do you know the “Paste Special” function allows you to insert data from other programs, but not just as data – you can insert the data as a picture, for example.
Often times PowerPoint is used to show data from Excel spreadsheets. Easily enough, users can copy the data from the Excel spreadsheet and click on the “Paste” button to insert. However, wouldn’t it be more dynamic to show the data as a graphic, with some effects?
Now, I’m not someone who teaches users to use loads of graphics and effects in PowerPoint. A presentation is too busy when adding too many graphics and effects.
What I am saying is that it could provide more emphasis to data when presented as a graphic.
So, here’s how to do it easily:
Highlight the data from the program you choose (Excel, for example).
Click on the “Copy” button on the “Clipboard” group on the “Home” tab.
HINT: CTRL + C or Right-click and select Copy are shortcuts to this function.
Select the PowerPoint Slide on which you want to paste the data.
Click on the “Paste” button on the “Clipboard” group on the “Home” tab and select “Paste Special.”
Within the “Paste Special” window, select the type of graphic you want to insert. I usually choose “Picture (Windows Metafile).” Then click on the “OK” button.
Once inserted, select any formatting you want to apply, using the “Format” tab.