Companies all over the world are relentlessly seeking to better understand every little benefit they can find in their systems and strategies, and discovering the advantages of using spreadsheets for business is no exception. What began as simply a rows-and-columns format of showing numerical data soon grew into a computerized method of maintaining mathematical information, eventually including the capability to perform complex formulaic operations and data retention.
Nowadays, spreadsheets often play a prominent role in corporate operations, and can be used as the basis for graphs in presentations, scenario prediction calculations, and even just to form accounting records. Whatever the case may be for any individual entity, the advantages of using spreadsheets for business are still being discovered, though some have made themselves known as most prominent.
With the near-monopolizing that Microsoft held over the personal and business computing world’s operating systems, it only naturally followed that their Office software suite would gain popularity as well. The spreadsheet program is called Excel, and is one of the most widely known and used software programs that Microsoft publishes. Not only do countless day-to-day employees utilize the program, but there are also other versions, such as the freeware Open Office example called Calc, that are cross-compatible to an extent and only further serve to enhance the accessibility of using spreadsheets for business.
Another aspects of the advantages of using spreadsheets for business is their raw intuitiveness. This may seem like a counterintuitive statement, given the potentially complex nature of large, dynamic sheets, but the basic function and appearance of spreadsheets is able to often be immediately understood. It does not take a rocket scientist or brain surgeon to understand the arrangement of columns by alphabetical reference, such as column C, and the rows in numerical designation, such as row 14, and thus individual cell identification like cell C15. Furthermore, even just seeing a column of numbers added into a sum is a function that many learn in early grade school. Although the programming language to perform formulas can take a slight learning curve, the objectives (find the sum of this column, perform multiplication between the totals in these two cells, etc.) is inherently understandable, and with a little research even those not having used a spreadsheet for long can discover how to find the answers they need in their data.
With every new release of Excel, along with the correlating advances in computing technology in general, and the innovations offered in online trends and other programs, much less overarching changing communications standards, spreadsheets seem to upgrade and grow appropriately to accommodate new needs and features. Now, spreadsheets can be dynamically altered and discussed in a workgroup of multiple people around the world, and be used in deep analytics to assist in actuary functions. To an extent, the power of a spreadsheet is limited only by the creativity of its user, and his or her ability to enter, modify, and present numbers in meaningful, beneficial ways.
Although it can sometimes be difficult to directly see the good effects of these collections of cells, the advantages of using spreadsheets for business have not gone ignored by the enterprising people who have found the solutions they need in the projections, records, and calculations that spreadsheets can perform.