The dreaded meeting is one of hardest practices to remove from modern business. Many organizations have conducted meetings for so long that they don’t even know why they started the practice. Unfortunately, if companies looked around the table and added up all the salaried hours dedicated to their archaic gatherings, they would realize how unproductive this practice has become. Granted, there are certainly times when things have to be discussed face-to-face, while is why some meetings are absolutely necessarily. However, here are five reasons to cancel the regular meeting.
Nothing to discuss
There are times when there really isn’t anything to discuss in a meeting. Typically, the idea of a meeting is to convene professionals who must make determinations by utilizing their shared knowledge and expertise. The truth of organizational life is that sometimes a week will go by where individuals can handle the bulk of management life and the group does not have to make any major decisions. Unfortunately, some managers are so tied to meetings that they are unable to recognize that their weekly gathering is largely a waste of time.
Departments that do not interact
Another reason to cancel a meeting is when a gathering is comprised of people or departments that do not necessarily work together on a regular basis. Oftentimes meetings can consist of various individuals who are expected to give reports. There may be information to be reported, but if the reports could just as easily be conveyed via memo or email, there may not be a point in getting together.
Missing key players
Meetings are about having the right people available. There can be a number of events and discussions during a meeting, but oftentimes there are key decisions to be made. If particular personnel are not available for the meeting, it may be best to postpone. Of course, some managers will still have the meetings for strategic reasons, particularly if they want decisions to go a certain way without opposition. However, the balanced manager will understand that certain decisions might get postponed, which would make it logical to cancel the meeting.
Late in the day
Sometimes meetings should be canceled because they are in unfavorable time slots. This includes late in the day when individuals are starting to experience fatigue and are likely to be thinking about going home. It can be tempting to fit in one more meeting before the workday ends, but sometimes it is best to cancel the gathering and start fresh again in the morning.
A regular meeting can be a solidifying event for a department, but sometimes there are more important things going on. When professionals need to finish projects, close books for the month, and meet particular deadlines, it can be a mistake to have a regular meeting. If managers decide to schedule the meeting anyway, staff members may be distracted by the pressing work and may be unable to focus.
The meeting is a part of institutional life, but it does not define the organization. Some meetings may give managers a sense of their own worth as they look around the table, but that doesn’t mean that work is getting done. Rather than follow the standard organizational model, some managers should realize that the best way to get work done is to not get together sometimes.