If you’re looking for a better way to stay organized and get everything done on time while still having time for your personal life, a number of free online task and time management tools exist to help you in doing so. The problem comes in choosing which one to use that will fit your needs and personal style the best…. and actually sticking to it. For that reason, I’ve compiled a list of the top five Internet time management tools out there, along with descriptions describing their unique functions to help you get started.
And the best part? They’re all free.
5. Nirvana – At the time of publication, this new service was in such high demand that accounts were available by invitation only. However, you can go to the site, enter your email and expect to receive an invitation within about two weeks.
At Nirvana, you can assign the level of immediacy to different tasks in different projects or areas of your life. You can also track your delegated tasks, update tasks from your email and get daily email reminders of things you need to accomplish on that day.
4. Remember The Milk – According to PC World, “Remember The Milk reinvents the to-do list.” Remember The Milk doesn’t simply provide a list-making service for your to check off items as you finish them, it allows you to separate your lists according to different projects or different areas of your life. For example, you can have a list of babysitter interviews to be completed in one tab and article submission deadlines listed in another. Additionally, you can assign days, times and locations to each item and RTM automatically organizes them according to these dates. If you want, you can even have RTM generate a map of your locations for you.
With Remember The Milk, you have the option of syncing your tasks with your mobile device and your Google calendar, and you can add tasks from anywhere, including iGoogle, your email or your cell phone. If you set up SMS or IM reminders, you can increase your productivity and ensure everything gets accomplished by accessing your list from virtually anywhere.
3. Todoist / Wedoist – Todoist gives you the opportunity to create a task manager that you can view and manage from any site, without having to switch back and forth between tabs or windows. It has color coding options for different lists and allows you to rate tasks by priority to make sure you spend your time most effectively.
For team collaboration, Todoist has a version that supports multiple users called Wedoist. This free online group time and task management tool allows you to assign and delegate different parts of projects to different people. It also gives you a chat platform and real-time updates so you don’t have to waste time communicating back and forth to see who has done what. You can simply get to work.
2. Google Calendar – Google’s calendar, which comes free with every Google account, allows you to plan your days and weeks down to the minute. With this service, you can even create multiple different calendars for different parts of your life and sync them together into one master calendar. You can share one or all of these calendars with others so they know your availability and you can ensure you never forget another important event or deadline by sending yourself reminders via SMS. In addition, you can access your calendars from your mobile phone and while you’re offline. You can even sync it with other desktop applications like Outlook, iCal or Sunbird.
1. Evernote – This tool is unlike any other in the fact that it provides so much more in addition to managing tasks and time. In addition to creating to-do lists, voice reminders and updating your tasks from through your Twitter account, Evernote allows you to bookmark, store and create information.
You can save clips from websites, screenshots, contacts, receipts, flight numbers, trip plans or notes from meetings or about books you want to remember to read. Evernote helps you keep track of all your appointments, tasks and all the information you want to read or examine later. It cuts down on time used searching for items on the web by automatically indexing and categorizing everything you decide to keep track of, giving you more time on your hands to complete tasks, delve into your research or spend time with loved ones.